Personnel Officer

Job description

Al Hattab Holding is hiring a Personnel Officer in Doha. The role looks after employee records and joining formalities across the group, working with the company PROs on residence permits, sponsorship transfers, medical cards, licences and company legal documents, and also handling leave, exit interviews and new joiner inductions.

Responsibilities

• Update the Metrash report every week with new joiners, re-joiners and leavers
• Handle new joiners residence permit processing with the PROs, including medical, finger scan and employment contracts
• Arrange Hamad medical cards for new joiners and monitor their expiry
• Manage the monthly residence permit renewal list
• Ensure sponsorship transfers and work permits are arranged and renewed on time
• Renew drivers licences and company legal documents on time with the PROs
• Ensure Q-Tel and Kahramaa bills for the group are paid on time
• Collect yearly employee leave plans from managers
• Arrange airline tickets for leavers and coordinate residence permit renewal, cancellation and exit permits
• Issue different types of letters
• Give the payroll officer deduction letters, leave documents and approved leave, resignation or termination letters
• Keep the HR system up to date with residence permit, sponsor and passport details
• Keep the HR policy and procedure up to date and inform employees of changes
• Conduct exit interviews and keep the report up to date
• Hold inductions for new joiners and give them the employee handbook

Requirements

• BA degree in HR or Business Administration
• Good time management and ability to work under stress and meet deadlines
• Good verbal and written communication skills
• Able to handle employee information in strict confidence
• Proficient in Microsoft Word and Excel
• Good negotiation and customer service skills

Skills

• Employee Records
• Excel
• HR Administration
• Microsoft Word
• Payroll Coordination