Executive Assistant - AI & Business Operations

চাকরির বিবরণ

A startup is hiring an Executive Assistant to the CEO who turns priorities into clear actions and follows them through. The role covers inbox and calendar management plus broader ownership of projects, workflows and decisions across HR, finance, IT and marketing, with AI playing a practical role in how information is organised and work is coordinated. The employer wants someone who is comfortable with a fast-changing startup environment and has real experience using AI to get work done. Fully remote, full-time, with monthly compensation in USD.

দায়িত্ব

• Translate the CEO's priorities into actionable plans with clear owners, deadlines and follow-up
• Maintain an overview of ongoing initiatives, identify dependencies and flag delays or decisions early
• Coordinate work across the startup team, external partners and service providers
• Prepare concise research, meeting briefs, comparisons and recommendations that support decisions
• Organise meetings, correspondence and schedules, capturing decisions and ensuring agreed actions are completed
• Support HR operations through recruitment coordination, onboarding, documentation and follow-up
• Support finance operations by organising invoices, expenses, payment schedules and information needed by accounting specialists
• Support marketing initiatives by organising briefs, assets and deadlines
• Coordinate IT requests, access requirements and software subscriptions
• Organise and improve how the team uses Microsoft 365 and connect Microsoft tools with suitable AI skills and workflows
• Create, adapt and maintain AI skills and repeatable workflows for research, reporting and documentation, and check AI-generated work for accuracy

যোগ্যতা

• Experience in executive assistance, business operations, project coordination or a comparable role with substantial ownership
• Working understanding of HR, finance, IT and marketing sufficient to coordinate tasks and recognise when specialist expertise is needed
• Strong practical experience with Microsoft 365: Outlook, Teams, SharePoint, OneDrive, Excel, Word and PowerPoint
• Confidence using Excel to maintain operational overviews and prepare clear reports
• Practical experience creating or configuring reusable AI skills and applying them to real work
• Strong prioritisation and follow-through across several workstreams
• Clear written and verbal communication in English
• Sound judgement about confidentiality, access permissions and the information shared with AI tools
• Resilience and adaptability in a startup environment with changing priorities

সুবিধা

• Fully remote working arrangement
• Monthly compensation in USD
• Close collaboration with the CEO and broad ownership of operational work

দক্ষতা

• AI Workflows
• Excel
• Microsoft 365
• Outlook
• Power Automate
• Project Coordination
• SharePoint
• Teams