Office Assistant

চাকরির বিবরণ

CIMMYT is looking for an outstanding, self - motivated, and result-oriented professional for the position of Office Assistant. The successful candidate will support the Business Services Manager in ensuring the high-quality administrative, logistical, clerical, and receptionist support. The incumbent will ensure that the daily operations of the Dhaka office run efficiently, creating a welcoming environment for staff and visitors while facilitating the administrative needs of CIMMYT’s research and project teams.

The position will be based at CIMMYT's Bangladesh Office in Dhaka, Bangladesh.

দায়িত্ব

• Oversee the daily operations, maintenance, and security of the CIMMYT Dhaka office premises.
• Manage office leases, utility payments, and relationships with landlords and building management.
• Ensure the office environment is safe, clean, and conducive to work, managing contracts for cleaning, pest control, and general maintenance.
• Manage office supplies, furniture, and equipment inventory, ensuring optimal utilization and timely replenishment.
• Act as the focal point for office Health, Safety, and Security in the absence of a dedicated HSS officer.
• Ensure the office complies with CGIAR minimum security standards (fire safety, first aid kits, emergency evacuation plans).
• Monitor the local security context and liaise with the Country Representative and regional security focal points to update security protocols and warden systems.
• Ensure all staff and visitors are briefed on office safety and emergency evacuation procedures.
• Manage the office petty cash float, ensuring accurate recording and timely reconciliation in accordance with CIMMYT financial rules.
• Review and verify staff expense claims and travel advances for accuracy and compliance before forwarding to the Finance team.
• Ensure all administrative and procurement files are audit-ready, maintaining a robust filing system (both physical and digital).
• Coordinate logistics for national and international workshops, stakeholder meetings, and training events hosted by the Bangladesh office.
• Arrange meeting rooms, catering, audio-visual equipment, and transportation for event participants.

যোগ্যতা

• Bachelor’s degree in business administration, Public Administration, Management, or a related field.
• Minimum of 3 years of progressive experience in office management, administration, and operations.
• Proven experience working in an international NGO, UN agency, CGIAR center, or similar international research/development organization.
• Demonstrated experience in managing procurement, fleet/logistics, and facility management.
• Familiarity with donor compliance rules (e.g., USAID, BMGF, FCDO) is highly desirable.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with ERP systems (e.g., Oracle, SAP, or similar).
• Fluent in both English and Bengali (written and spoken).
• Strong team management capabilities.
• Fluency in English (written and spoken) and Bengali.
• High level of integrity, ethical standards, and attention to detail.

সুবিধা

• Initial fixed-term contract of 12 months
• Health insurance and an attractive remuneration package

দক্ষতা

• Logistics
• MS Office
• Office Management
• Procurement