MIS Executive

চাকরির বিবরণ

JLL (Jones Lang LaSalle Bangladesh) combines real estate services, advisory and technology for its clients. The MIS Executive supports the facilities management team on a corporate client account in Dhaka, building MIS formats and process maps for business-as-usual operations, collating Bangladesh-wide MIS from site leads and vendors, analysing deviations and the cost impact of schedule delays, and managing the billing, PO, invoice and vendor payment process.

The role also prepares monthly and quarterly financial and management reports, presentations and the quarterly business review for the client, maintains the cost reduction tracker in Tableau, follows up Corrigo work orders, keeps fixed asset and staff databases, and ensures compliance with JLL's minimum audit standards. It is an on-site position in Dhaka.

দায়িত্ব

• Prepare Process Maps for BAU Operations.
• Prepare Formats for MIS at Site Lead levels for BAU Phase.
• Prepare Formats for MIS from Vendors (Incumbent & New).
• Collate PAN Bangladesh MIS obtained from Site Leads, Incumbent Vendor and New Vendor.
• Analyze Data to indicate deviations and cost impact of Project schedule delays.
• Follow-up with Site Leads for closure of deviations and timely submission of MIS Reports.
• Follow-up with Site Leads & Vendors for closure of deviations and timely submission of Bills & MIS Reports.
• Billing Process Management.
• Collect and preserve documents from vendor to initiate vendor enlistment process and preserve vendor agreement copy.
• Process PO & invoice maintaining accuracy verification and calculating VAT & Tax.
• To meet the KPI, coordinate with Finance Team and Vendor to ensure on time vendor payment.
• Liaised between clients and vendors and maintained effective lines of communication.
• All kind of information collect, store, and share to the management as and when required basis.
• Prepare Presentations of TOFF for maintenance and upkeep work and FM Deck on monthly basis. SKPI PPT quarterly basis.
• Corrigo Work Order follow up regularly and assign to respective FM supervisor.
• Conduct weekly team meeting, monthly vendor meeting and prepare meeting minutes.
• Maintain Cost Reduction Opportunity (CRO) tracker in the online portal (Tableau).
• Ensure compliance with Jones Lang LaSalle minimum audit standards.
• Database maintain of FM staff and outsource employee.
• Ensure on time submission of Pre-Employment Verification (PEV) report of third-party employee.
• Maintain database of JLL fixed assets. Reconcile Fixed asset annually and on ad-hoc basis.
• Cooperate OP team to close open PO and do GR (Goods Receive) on time.
• Tracking financial movement (invoicing, WIP, Insurance, advance payment etc.).
• Preparing monthly, quarterly report as required by region, local management.
• Performing financial analysis on different saving initiatives.
• Working with JLL / regional SDM team and ensure timely updating of FM:S data based on info provided by HSBC stakeholders.
• Track workstation movement along with cost center and update those to FM:S in time.
• Preparing different presentation, communication / recognition materials as and when required.
• Achieve client satisfaction to client expectations.
• Assist in compilation of all MIS reports.
• Prepare Daily/Weekly/Monthly MIS Reports.
• Contribute to the monthly management report and quarterly business review to CLIENT and other reports as required.
• Support the Manager, Facilities on process implementation, standardization and benchmarking and achieving short and long term operational cost saving initiatives.

যোগ্যতা

• Business graduate with at least 6/7 years’ management experience within working with corporate clients.
• Ideally finance background with higher study / certification on analytical ability.
• Practical working knowledge of up-to-date financial analysis and reporting techniques within a Facilities Management environment.
• Quality Management system development or auditing experience.
• Sound Experience / advance user of Microsoft Excel and PowerPoint.
• Sound knowledge of financial analysis and reporting
• Excellent communication and presentation skills
• Excellent PC skills, proficient in Microsoft Word and Excel
• Systematic approach with good attention to detail
• Ability to work unsupervised and resolve issues on own initiative
• Ready to work extra hours if required

দক্ষতা

• Financial Analysis
• Microsoft Excel
• MIS Reporting
• PowerPoint
• Tableau
• Vendor Management