Executive Secretary

Job description

Anantara Downtown Dubai is hiring an Executive Secretary to support its executive office. The role manages the executive's calendar, appointments and meetings, coordinates follow-up on agreed actions, handles confidential correspondence and documents, and represents the executive office professionally with internal and external stakeholders.

Previous experience supporting a General Manager or senior leadership team, ideally in a five-star or luxury hospitality environment, is preferred.

Responsibilities

• Ability to manage and prioritise the Executive's calendar, appointments, meetings, and commitments effectively.
• Ability to coordinate meetings and follow up on agreed actions and deadlines.
• Ability to handle confidential correspondence, documents, and executive information with complete discretion.
• Strong follow-up skills to ensure actions are completed within agreed timelines.
• Ability to represent the Executive Office professionally and maintain effective relationships with internal and external stakeholders.
• Previous experience in a five-star/luxury hospitality environment would be highly desirable

Requirements

• Bachelor’s degree or equivalent qualification in Business Administration, Hospitality Management, Office Administration, or a related field.
• Additional certification in Secretarial Studies, Executive Administration, or Office Management is an advantage.
• Minimum 3 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or in a similar administrative role.
• Previous experience supporting a General Manager, Executive Committee, or Senior Leadership Team is preferred.
• Experience within a luxury hotel or hospitality environment is an advantage.
• Proven experience in managing confidential information and sensitive executive matters.
• Excellent proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Strong calendar, meeting, travel, correspondence, and document management skills.
• Ability to prepare professional reports, presentations, minutes, agendas, letters, and other executive documents.
• Strong organisational skills with the ability to manage multiple priorities, deadlines, and changing requirements.
• Good understanding of office administration, filing systems, record keeping, and business correspondence.
• Excellent written and verbal English communication skills. Additional languages are an advantage.

Skills

• Business Correspondence
• Calendar Management
• Confidentiality
• Minute Taking
• MS Office