Executive Secretary - Operations

চাকরির বিবরণ

Gulf Air is hiring an Executive Secretary for its Operations division at its head quarter in Bahrain. The role organizes the office and provides a full secretarial service to the Chief (Division Head) in order to maintain an efficient and effective workflow.

দায়িত্ব

• Manage the Chief's daily appointments, meetings and conferences and keep records of commitments
• Handle incoming and outgoing correspondence and documents of the Chief's office in strict confidence
• Prepare correspondence and documentation for signature in house style and within time limits
• Delegate and follow up activities that do not need the Chief's attention
• Receive guests at the Chief's office and maintain relations
• Monitor and organize stationery supplies and the conference room schedule
• Make travel arrangements and reservations for the Chief and guests
• Answer customer queries and complaints and direct them to the concerned departments
• Act as coordinator for the division (new joiner induction, airport gate passes, visitors, duty travel and similar)
• Commute to the old headquarters and airport maintenance offices for admin and documentation jobs as required

যোগ্যতা

• Secretarial Diploma or equivalent, including shorthand writing skills
• Minimum 5 to 7 years of secretarial experience or equivalent office work / office management experience
• Good command of English and Arabic with the ability to handle own correspondence
• Computer literate
• High level of organizational and interpersonal skills
• Ability to work long and flexible hours

দক্ষতা

• Correspondence
• Office management
• Secretarial
• Shorthand
• Travel coordination