Senior Officer, Administration; Microfinance Programme

Job description

BRAC Microfinance provides people who cannot access traditional financial banking services with access to a suite of financial services, including loans, savings and microinsurance. The Senior Officer, Administration is responsible for managing and coordinating divisional administration functions, including procurement of goods and services, asset tracking, logistics, and operational support, to ensure efficient service delivery, optimal resource utilization, and smooth programme operations. Job purpose: manage all types of products, goods and services for the entire division of the Microfinance programme for smooth operations, through asset tracking management, system efficiency and effective cost minimization.

Responsibilities

• Collect all types of printing materials requisition, receive and deliver on time as per field need, with the approval of the Divisional Manager, and maintain the inventory process.
• Maintain SIM management, recurring assets, devices, accessories, and logistics within the division, and the inventory process.
• Support and coordinate own-branch building new construction, re-construction, extension and renovation, repairing, boundary wall, water plant set up and other necessary requirements; follow up work progress and report to the respective authority.
• Guide and mentor the Office Assistant, cleaner, cook and driver for the Divisional office.
• Collaborate to arrange business meetings at divisional level.
• Collaborate to update the building's papers (Municipality tax, Khazna, holding tax payment) and rental office agreements, and assist to update the Trendx location map.
• Support procurement work for the divisional office.
• Collaborate with BDC and Operation on sitting arrangement and setting up signposts within the division.
• Ensure the safety of programme participants, people who come into contact with the organisation and team members from any harm, abuse, neglect, harassment and exploitation, including sexual exploitation and abuse (SEA).
• Follow the safeguarding reporting procedure in case any reportable incident takes place and encourage others to do so.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.

Requirements

• Bachelors or equivalent degree in any discipline from any reputed educational institute.
• Minimum 1 or 2 years of experience in administrative work.
• Good communication skills (listening, verbal, written) and interpersonal abilities.
• Decision making and quick problem solving through experience.
• Good planner.
• Good knowledge of MS Word, MS Excel, PowerPoint and AI.
• Excellent analytical and interpreting research skills.
• Knowledge of planning and managing multiple priorities.
• Sound leadership / managerial skills.
• Creative and self-motivated.
• Ability to manage multiple priorities / multitasking.

Benefits

• Festival Bonus
• Contributory Provident Fund
• Gratuity
• Performance Bonus
• Health and Life Insurance
• Maternity/Paternity Leave, and others as per policy

Skills

• Administration
• Inventory Management
• MS Excel
• Procurement