Senior Department Administrator - Project Management Support

Job description

Baker Hughes is looking for a Department Administrator Senior in its Project Management team to provide administrative and operational support to Project Managers throughout the execution of service projects. The role coordinates project documentation, order and material activities, ERP transactions, reporting and invoicing support to help projects run efficiently and on time.

Responsibilities

• Provide day-to-day administrative and operational support throughout the project lifecycle
• Maintain accurate project documentation, records, reports, schedules, trackers and correspondence
• Update project data and keep applicable systems accurate
• Support order management and ERP activities, including order follow-up, material status, documentation and transaction coordination
• Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance and other functions
• Support invoicing by collecting required documentation and processing invoice requests
• Prepare routine project and customer status reports under the guidance of the Project Manager
• Escalate documentation, material, order or process discrepancies that could affect project execution

Requirements

• Bachelor's degree from an accredited university, or a high school diploma/GED with at least 5 years of relevant Services experience
• Fluent written and spoken English
• Strong administrative, organizational, coordination and follow-up skills
• Ability to manage multiple priorities and documentation requirements at once
• Strong attention to detail and accuracy in project records and data
• Proficiency in Microsoft Office, particularly Excel; Oracle ERP experience preferred

Benefits

• Flexible working arrangements
• Contemporary work-life balance policies and wellbeing activities
• Comprehensive private medical care options
• Life insurance and disability programs
• Tailored financial programs

Skills

• Documentation
• Excel
• Oracle ERP
• Project Administration
• Reporting