Records Manager

Job description

Lead the strategic approach to records management at The National Lottery Community Fund. Working within the Information Governance department in the Chief Executive's Office, you will help ensure information is managed responsibly, consistently and in line with legal, government and organisational requirements, reporting to the Head of Information Governance and Data Protection Officer. As the subject matter expert for records management and related compliance you will work with Information Asset Owners and Managers and the Technology and Digital teams, manage the relationship with The National Archives, lead the Records Management Officer and deputise for the Head of Information Governance. National salary £39,382 - £44,227, London £43,627 - £48,284 (Senior Executive Officer grade, permanent, full-time). Hybrid working; can be based at any UK office (Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Manchester, Newcastle). Interviews week commencing 2 November, online.

Responsibilities

• Develop and implement accessible, risk-based records management strategies, policies, procedures, controls and guidance
• Embed effective retention, disposal and archiving practices, including reviews against agreed retention schedules
• Lead the relationship with The National Archives and establish a process for transferring legacy records and records of lasting public interest
• Advise technology, digital change and emerging projects on records management and compliance requirements
• Improve electronic document management across Microsoft 365, Teams and SharePoint, including the use of Microsoft Purview
• Maintain the Information Asset Register with Information Asset Managers and support personal data and privacy compliance
• Design training and awareness activity and develop performance measures, reporting and trend analysis
• Line manage the Records Management Officer and deputise for the Head of Information Governance

Requirements

• Experience of designing and implementing records management strategies and systems, including within Office 365
• Experience of using and configuring SharePoint and O365 for information management and retention, including technologies such as Purview
• Comprehensive understanding of records management principles, national guidance, Data Protection and Freedom of Information legislation, the Lord Chancellor's Code of Practice and the Public Records Act
• Track record in stakeholder management and influencing senior and junior colleagues
• Experience of devising and delivering training and awareness programmes
• Experience of working within multi-disciplinary teams, providing direction and identifying solutions
• At least 12 months' experience within a public sector setting
• Qualification in records or information management and/or accreditation by a relevant professional body (e.g. IRMS, Archives & Records Association)
• Applicants must have the right to work in the UK (broadly open to UK, Irish and Commonwealth nationals with the right to work, EU/EEA/Swiss nationals with settled or pre-settled status, and certain other groups).

Benefits

• Generous Civil Service pension scheme
• Flexible working
• Enhanced paid maternity/paternity leave
• Paid volunteering leave
• Season ticket loan

Skills

• Data protection
• Freedom of Information
• Microsoft 365
• Microsoft Purview
• Records management
• SharePoint