Personal Assistant, Procurement and Logistics Administration

Job description

Mekdam Technical Services is looking for a Personal Assistant in Mesaieed with strong experience in procurement and logistics administration, management meeting coordination and document management, particularly in supporting Tender Committee and procurement-related activities.

Responsibilities

• Organize and coordinate Tender Committee meetings and other procurement-related meetings
• Prepare meeting agendas with management and stakeholders
• Record, prepare and circulate Minutes of Meetings
• Maintain action trackers and follow up on pending actions
• Manage procurement correspondence and official communications
• Maintain tender, contract and committee records
• Prepare presentations, reports and meeting materials
• Coordinate schedules, appointments and meeting logistics
• Perform general office administration and document control for procurement operations
• Create SES's for baseload procurement manpower resources and follow up invoices with the contractor
• Create purchase requisitions in SAP for procurement requirements

Requirements

• Strong administrative and coordination skills
• Excellent written and verbal English communication
• Proficiency in Microsoft Office and SAP applications
• Experience preparing professional Minutes of Meetings and tracking action items
• Previous exposure to Procurement, Contracts, Projects or Technical Administration environments is preferred
• Previous experience in the oil, gas and petrochemical field is preferable

Skills

• Document Control
• Microsoft Office
• Minutes of Meetings
• Procurement Administration
• SAP