Item Master Specialist

Job description

The Item Master Specialist is responsible for the creation, maintenance, governance and continuous improvement of item master data within the ERP system. The role ensures accurate classification, standardization and coding of materials, equipment, spare parts and services to support procurement, inventory management, warehouse operations and financial reporting.

Acting as a custodian of master data integrity, the position works with cross-functional stakeholders to keep item information standardized and to enforce data governance principles.

Responsibilities

• Create, maintain and update item master records within the ERP system
• Review, validate and process item creation, modification and deactivation requests
• Assign and maintain item codes in line with naming conventions, classification standards and data governance requirements
• Classify materials, equipment, spare parts and services using approved commodity and categorization structures such as UNSPSC and material groups
• Verify item descriptions, technical specifications, units of measure, manufacturer details and part numbers
• Identify, analyze and eliminate duplicate item records
• Collaborate with Procurement, Warehouse, Engineering, Finance and other stakeholders on accurate item identification and classification
• Conduct periodic master data audits, cleansing activities and data quality reviews
• Generate reports and analytics on item master activities, pending requests, duplicate records and data quality metrics
• Develop and maintain item master policies, procedures, work instructions and governance documentation
• Provide guidance, training and user support on item coding standards and master data processes
• Investigate and resolve item master data issues, discrepancies and classification conflicts

Requirements

• Bachelor's degree in Civil Engineering, Mechanical Engineering, Supply Chain Management, Business Administration or a related field
• Minimum 3-5 years of experience in item master data management, supply chain, procurement, inventory control, warehouse operations or a related discipline
• Experience in construction, engineering, industrial, manufacturing or project-based environments is preferred
• Proficiency in ERP systems such as SAP, Oracle, Microsoft Dynamics or equivalent
• Strong knowledge of item master data management principles, governance frameworks and data quality standards
• Knowledge of item classification methodologies including UNSPSC, commodity codes, material groups and cataloging standards
• Ability to interpret technical specifications, engineering drawings, data sheets and manufacturer catalogs
• Advanced proficiency in Microsoft Excel and reporting tools
• Strong analytical, problem-solving and attention-to-detail skills
• Professional certifications such as APICS, CSCP, CIPS or DAMA are an advantage

Skills

• Data Governance
• ERP
• Inventory Management
• Item Master Data
• Microsoft Excel
• UNSPSC