Department Secretary (Department of Microbiology)

Job description

North South University's Department of Microbiology is hiring a Department Secretary / Administrative Assistant to provide day-to-day administrative, secretarial and operational support to the Department Chair, the Program Officer, faculty members and the Department. The post is full-time (1 position, age limit 35 years). Benefits are as per NSU policy. NSU reserves the right not to appoint anyone if suitable candidates are not found. Interested candidates apply through jobs.northsouth.edu.

Responsibilities

• Provide secretarial and administrative assistance to the Department Chair and Program Officer
• Manage routine departmental correspondence, telephone calls, emails, notices and student queries
• Prepare and format letters, notices, memos, meeting documents, examination-related materials and other routine correspondence
• Maintain departmental files, registers, records and electronic documents in an organised manner
• Assist with scheduling meetings, appointments, classes, examinations and departmental activities
• Assist the Program Officer in preparing documents and coordinating academic and administrative activities
• Perform other administrative duties assigned by the Department Chair or Program Officer

Requirements

• Minimum Bachelor's degree (BSc/BA/BBA or equivalent) from a recognised university; relevant training or experience in office administration preferred
• Relevant experience in administrative or secretarial work, preferably in a university, educational institution or professional organisation
• Good organisational and office-management skills
• Proficiency in Microsoft Word, Excel, email and routine office applications
• Good written and verbal communication skills in English and Bangla
• Ability to maintain records and prepare routine official documents accurately
• Age limit: 35 years

Benefits

• As per NSU policy

Skills

• Correspondence
• Microsoft Office
• Office administration
• Record keeping