Administrative Services Officer

Job description

Job responsibilities:

- Supervise admin services section daily operations (logistics, maintenance, security, and safety

- review job rosters for staff and overtime.

- Liaise with other departments to ease any kind of staff office shifting process.

- Propose enhancements to work operation.

- Writing routine reports English language

- Follow up with purchasing department for purchase order

- Supervise support staff duties, responsibilities and daily operation.

- Support all departments in relation to activities agreements & logistics.

- Coordinate with other Admin services sections for facilities management.

Qualifications, skills and abilities:

- Minimum diploma in administrative specialization or diploma /any machinal electrical & plumbing specialization & five years’ experience.

- Experience in managing building maintenance such as HVAC, fire fighters and MEP

- Four years’ experience in back-office operations & facilities management.

- Must be physically fit.

- Ability to work effectively as a member of a team with good communication skills, time management skills, stress management skills, effective verbal and listening skills, problem solving skills.

- Ability to work overtime, including nights and weekends, and a willingness to be accessible off hours in case of emergency.

- very good in English & Arabic writing & reading skills specially writing routine reports plus using Microsoft office and AutoCAD preferred.

- Follow up external mission related to clearing of transactions and paperwork with government or private organizations.

- Commit to any necessary arrangements of occasions & activities such as

- conferences, seminars, and workshops inside or outside the university.

- Review and enhance periodical reports in relation to all directorate sections

- On call for any emergency related to the directorate.

Responsibilities

• Supervise admin services section daily operations (logistics, maintenance, security, and safety
• review job rosters for staff and overtime.
• Liaise with other departments to ease any kind of staff office shifting process.
• Propose enhancements to work operation.
• Writing routine reports English language
• Follow up with purchasing department for purchase order
• Supervise support staff duties, responsibilities and daily operation.
• Support all departments in relation to activities agreements & logistics.
• Coordinate with other Admin services sections for facilities management.

Requirements

• Minimum diploma in administrative specialization or diploma /any machinal electrical & plumbing specialization & five years’ experience.
• Experience in managing building maintenance such as HVAC, fire fighters and MEP
• Four years’ experience in back-office operations & facilities management.
• Must be physically fit.
• Ability to work effectively as a member of a team with good communication skills, time management skills, stress management skills, effective verbal and listening skills, problem solving skills.
• Ability to work overtime, including nights and weekends, and a willingness to be accessible off hours in case of emergency.
• very good in English & Arabic writing & reading skills specially writing routine reports plus using Microsoft office and AutoCAD preferred.
• Follow up external mission related to clearing of transactions and paperwork with government or private organizations.
• Commit to any necessary arrangements of occasions & activities such as
• conferences, seminars, and workshops inside or outside the university.
• Review and enhance periodical reports in relation to all directorate sections
• On call for any emergency related to the directorate.

Skills

• AutoCAD
• Facilities Management
• Maintenance
• Microsoft Office