Accounts Payable Supervisor

Job description

The Accounts Payable Supervisor is responsible for managing the day-to-day operations of the Accounts Payable function at Marsa Malaz Kempinski - The Pearl, Doha. This role ensures all hotel disbursements, supplier payments, local tax compliance (QFC/Qatar Tax regulations), and internal financial controls adhere to Kempinski's corporate financial policies and local statutory regulations.

Responsibilities

• Oversee the complete accounts payable cycle, from invoice matching (Three-Way Match: PO, Receiving Log, Invoice) to payment execution.
• Verify vendor invoices for accuracy, proper authorization, correct general ledger coding, and cost center allocations.
• Prepare weekly and monthly payment runs via corporate banking platforms (wire transfers, cheques, and local transfers).
• Reconcile vendor statements regularly and resolve outstanding balances or billing discrepancies.
• Ensure compliance with Kempinski Finance Policies, Uniform System of Accounts for the Lodging Industry (USALI), and Qatar financial regulations.
• Support month-end and year-end financial closing activities, including accrued expenses, AP aging analysis, and reconciliation of AP general ledger accounts.
• Ensure accurate documentation for Qatar Withholding Tax (WHT) and statutory requirements where applicable.
• Maintain clean audit trails for internal and external audit reviews.

Requirements

• Bachelor's Degree in Accounting, Finance, or a related discipline
• Minimum 3-5 years of finance experience, with at least 2 years in a Supervisory or Senior AP role within a luxury 5-star hotel
• Proficiency in hospitality ERP systems (e.g., SunSystems, FMC Material Management, Opera, ACE) and advanced MS Excel skills
• Familiarity with Qatar banking procedures, Qatar Tax/WHT regulations, and local vendor dynamics preferred
• Fluent in written and spoken English; working knowledge of Arabic is an advantage
• Strong analytical skills, exceptional attention to detail, high ethical standards, and effective cross-departmental communication

Skills

• Accounts Payable
• MS Excel
• Opera
• SunSystems
• Withholding Tax