Admin Support Officer

চাকরির বিবরণ

Hitachi Energy is hiring an Admin Support Officer in Dammam, Saudi Arabia. The role coordinates office activities and operations to secure efficiency and compliance with company policies, covering reception, visitor access, deliveries, office supplies, canteen and transportation administration.

দায়িত্ব

• Coordinate office activities and operations for efficiency and compliance with company policies
• Monitor visitor access, maintain security awareness and coordinate visitor registration with Security
• Control reception-area inventory and receive and sort mail, fax and deliveries (including DHL and TNT shipments)
• Answer and direct telephone calls, greet and direct visitors, deal with queries and schedule visitor appointments
• Monitor and maintain office equipment and keep the reception area tidy, and keep visitor records
• Check the admin workflow and forward each request to the concerned admin staff
• Handle and control office supply requisitions in coordination with SCM, and request kitchen supplies
• Handle canteen duties, organise meals with suppliers, distribute canteen invoices to cost centres and prepare monthly canteen subsidy payment requests
• Maintain accurate filing, documentation controls and archiving for admin activities
• Assist in checking supplier invoices before approval by the Admin Manager and Finance, and review hotel, rent-a-car and compound invoices
• Supervise transportation requests and organise driver dispatch
• Supervise the clinic activity and request medical items
• Process individual telephone bill payments and arrange meeting rooms and catering for trainings and events
• Coordinate with regional admin staff when required

দক্ষতা

• Coordination
• Documentation
• Office Administration
• Reception